Production of CTA’s online Annual Report

Background Information

The Technical Centre for Agricultural and Rural Cooperation (CTA) operates within the framework of the ACP-EC Cotonou Agreement and is funded by the European Development Fund (EDF). CTA’s mandate is to develop and provide services that improve access to information for agricultural and rural development, and to strengthen the capacity of ACP countries to produce, acquire, exchange and utilize information in this area.

CTA’s 2007-2010 Strategic Plan stressed the need to expand CTA’s outreach and to make information more easily understandable by producing more succinct messages. In this regard, in 2008, CTA produced a totally online Annual Report, which was preceded by an Annual Report Highlights produced in print and electronic formats which emphasized the more pertinent events and happenings of the year. The online report replaces the longer print report and comprises approximately five thematic sections, a foreword by the director, the Product and Services tables and a section on Administration.

The aim of this call is to establish a shortlist of firms that will be invited to send an offer (in either English or French) for the production of CTA’s the online Annual Report (Lot B).

Consortiums as well as sub-contracting agreements are allowed.

The services to be provided are for four years starting September 2009, through an annual renewable contract if the Contractants have fulfilled all their contractual obligations.

Summary of the Services to be Provided

The services to be rendered annually for Lot B (online Annual Report) are as follows:

The Contractor will produce CTA's online Annual Report in French and English, according to an agreed Production Schedule and format. The Contractor will be responsible for the entire production, including editing, graphic design, layout, proofreading, corrections, web design and upload and production of the CDRom and packaging. Specific tasks will include:

i. Finalizing the production schedule in collaboration with CTA;
ii. Editing the entire Annual Report (AR) as well as writing selected segments
as necessary; compiling the preliminary and endmatter
(acronyms/abbreviations)list and the subject index); sourcing
photographs and graphic material; translating into the other language,
designing and laying out both language versions; checking for consistency
throughout the report;
iii. Proofreading all language versions of all products;
iv. Creating a fully interactive website for the report;
v. Uploading and converting all content as necessary;
vi. Creating a master CD for duplication;
vii. Duplicating and appropriately packaging the CDs;
viii. Ensuring quality control at all stages of the production of the CDs and the
website through to delivery;
ix. Liaising with designated CTA staff in the production of the report.

Pre-selection Criteria

 Eligibility
• Only legal persons from ACP states and EU member states can participate.
• Legal persons are not entitled to participate if they fall into one of the
cases of exclusion described in the Practical Guide to Contract Procedures
for EC External Actions.

 Financial / economic capacity: Overall turnover as well as turnover
concerning services for the last three financial years.

 Technical / professional capacity:
• Qualification and experience of the firm;
• Ability to provide a team with the appropriate range of expertise.

Interested firms must provide:

• A statement certifying their eligibility with regard to the rule on
• A statement certifying their eligibility with regard to the rule on
• A statement of overall turnover as well as turnover concerning services for
the last three financial years;
• A short description of the firm and its area of expertise, together with a
list of its most relevant references (maximum 2 pages);
• A short description of the team responsible for performing all the required
services (maximum 2 pages);
• A short description of other resources, means or tools available for
performing all the required services (maximum 1 page);
• Consortium and/or sub-contracting agreements (if any).

Please note that:

• Rule on nationality applies to all members of a consortium and
• Rule on exclusion applies to all members of a consortium;
• Only short-listed firm will be contacted;
• Short-listed firms (including consortium members, if any) will be asked to
enclose with their offer:
o A document dated less than 90 days certifying they are registered in one of
the ACP or EU Member States;
o A declaration of honor dated less than 90 days certifying they do not fall
in a case of exclusion;
o A certificate from their bank regarding their financial situation.

To respond to this call for expressions of interest, please send the requested documents, in English or French, by courier or e-mail by 31 July 2009 to:

Ms Karen Hackshaw, Programme Coordinator, CTA, Postbus 380, 6700 AJ Wageningen, The Netherlands (E-mail:

Please indicate on the envelope or header “Call for Expression of Interest – CTA online Annual Report, (Lot B)”.
01 July 2009

Spore readers, we need you!

CTA launched a very short survey on its magazine Spore/Esporo. Help us to better serve you by taking two minutes of your time to answer our questions. The survey is available on Spore's website:
09 June 2009



WAGENINGEN, The Netherlands, 25 May 2009 – What is the media’s role in development and how can they take a more meaningful part in helping rural communities in African, Caribbean and Pacific countries to achieve the millennium development goals? These are the core issues to be addressed in Brussels, Belgium from 12 to 16 October, when the ACP/EU Technical Centre for Agricultural and Rural Cooperation (CTA), together with its partners, will host an international seminar on the "Role of the media in agricultural development in ACP countries".

More specifically, the seminar aims to:
• Contribute to preparing strategies for building the capacity of the media with regard to access and dissemination of information on key issues for the ACP agricultural sector;
• Strengthen communication links between the media and other stakeholders in the agricultural sector;
• Contribute to the identification of programmes to support the media.

Registration and a Call for Papers have been launched via the Seminar website at Prior to the seminar, an e-discussion will encourage an exchange of ideas on the topics to be debated.

The Annual Seminars are CTA’s premier meeting, bringing together a wide range of experts to focus on priority ACP topics on agricultural and rural development selected in consultation with our partners. The seminars help CTA and its partners to formulate information and communication strategies and activities on these topics.

For more information on the Seminar, please visit the seminar website.

Mr André Vugayabagabo
+31 317 467 158
08 June 2009

1st July 2009 - Brussels Briefing "The Role of Livestock for ACP countries: challenges and opportunities ahead"

The next Brussels Development Briefing will be held on 1st July 2009 (8.30 – 11.00) and will deal with “The Role of Livestock for ACP countries: challenges and opportunities ahead”.

This Briefing will discuss key issues on livestock for ACP countries and will review the role of livestock for ACP economies and the drivers of change.

The panel 1 will discuss the key role livestock plays in most of ACP countries in terms of livelihoods, economic development, human nutrition and rural poverty alleviation. It will also identify emerging challenges such as the recent trends on livestock food demand, the accelerated (re)emergence of diseases affecting animals and humans, the climate change impact and the challenges to meet market quality requirements.

The panel 2 will deal with future policy challenges and opportunities for the ACP livestock sector and public and donor’s support to stimulate regional trade in animal products. How can the livestock sector become an effective driving force in strengthening the regional market in animal products? What are the conditions under which ACP exporters can access EU and international markets? How to strengthen the complementarities between commercial and small-scale production?

For more information and registration, kindly contact: or

Read more:


03 June 2009

Internship programme - vacancy CTA annual seminar Media

Under supervision of the Senior Program Coordinator, responsible for the seminar at CTA, and in close collaboration with the members of the steering committee, the trainee will be responsible for:
• Contribution in the selection of participants and speakers (criteria selection, evaluation of the abstracts);
• Contribution in finalising the seminar’s programme after steering committee meeting;
• Contribution to the preparation to the steering committee meeting (July 2009);
• Contribution in reviewing and coordinating the translation of abstracts and finalisation of their collection in a book;
• Member of CTA administrator team of the E-discussion;
• Participation in different sessions of the seminar in Brussels;
• Editing of the who’s who directory;
• Uploading of the available documents to the website of the seminar;
• Contribution to the preparation of post conference publications;
• Moderation of the blog of the seminar;
• Other tasks as requested by the supervisor.

• University degree (at least a Bachelor’s degree) in communication and media sciences;
• Familiarity with and experience/keen interest in the area of information and communication issues as well as African Caribbean and Pacific countries;
• Fluent written and spoken French or English and ability to work in the other language is an advantage;
• Proficient Internet skills;
• Proficient in word processing, spreadsheets and Power Pont software;
• Good organisation skills and excellent inter-personal and communication skills in a multi-cultural environment;
• National of either a European Union member state (EU) or of one of the 79 African, Caribbean or Pacific (ACP) States.

If you are interested, please send us:
• Your curriculum vitae and covering letter;
• Your dates of availability;
• 2 letters of recommendation and/or references.

The information and documents should be sent to with reference "Annual seminar Media"
21 April 2009

Executive Summaries of Climate Change Seminar Online

Get the main conclusions and recommendations of the Climate Change Seminar in Ouagadougou, Burkina Faso online in CTA's virtual library, Anancy. Print versions will soon be available soon from the Publication Distribution Service.

More seminar results are available on the 2008 Climate Change Seminar website.
01 April 2009

CTA Annual Report 2008 available online

The 2008 Annual Report for the ACP-EU Technical Centre for Agricultural and Rural Cooperation (CTA) describing CTA’s activities over the past year, including a review of subjects topical to the Centre’s stakeholders from the European Union and Africa, the Caribbean and the Pacific is now online.

PDF copies of previous reports are also available on the CTA website.
31 March 2009
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Previous posts
Spore readers, we need you!
1st July 2009 - Brussels Briefing "The Role of Liv...
Internship programme - vacancy CTA annual seminar ...
Executive Summaries of Climate Change Seminar Online
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2008 Executive Highlights Online
Presentations from CTA Seminar 2008


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